Privacy Policy

PRIVACY POLICY

AlQaisar Chartered Accountants LLC
Last Updated: February 24, 2026

1. Introduction

AlQaisar Chartered Accountants LLC (“AlQaisar”, “we”, “our”, or “us”) is a professional services firm registered in the United Arab Emirates and licensed to provide auditing, accounting, tax agency, advisory, AML compliance, and corporate consultancy services.

We are committed to safeguarding the confidentiality, integrity, and security of personal data in accordance with:

  • UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL)
  • Applicable Ministry of Economy (MOE) regulations
  • Federal Tax Authority (FTA) compliance requirements
  • UAE Anti-Money Laundering and Counter-Terrorism Financing regulations
  • Professional confidentiality standards applicable to auditors and tax agents

This Privacy Policy explains how we collect, process, use, disclose, store, and protect personal data when you:

  • Visit our website (www.alqca.com)
  • Submit inquiries or contact forms
  • Engage us for professional services
  • Communicate with us via email, phone, or social media
  • Interact with our advertisements on LinkedIn, Meta, or other platforms

2. Definitions

Personal Data means any information relating to an identified or identifiable natural person.

Processing means any operation performed on personal data, including collection, recording, organization, storage, use, disclosure, or deletion.

Data Subject refers to the individual whose personal data is being processed.

3. Categories of Personal Data We Collect

A. Information You Provide Directly

We may collect:

  • Full name
  • Designation
  • Company name
  • Trade license information
  • Emirates ID / passport copy (where required for compliance)
  • Contact details (email, phone number, address)
  • Tax registration number (TRN)
  • Financial statements and accounting records
  • Banking details (where necessary for service execution)
  • UBO and shareholder information (for AML compliance)
  • Any other documents required for auditing, tax filing, or regulatory submissions

B. Information Collected Automatically

When you visit our website, we may automatically collect:

  • IP address
  • Device type and browser information
  • Operating system
  • Geographic location (approximate)
  • Website activity and behavior
  • Referral source
  • Session duration

This data may be collected via:

  • Cookies
  • LinkedIn Insight Tag
  • Meta Pixel
  • Google Analytics
  • Other lawful tracking technologies

C. Information from Third Parties

We may receive information from:

  • Regulatory authorities
  • Free zones (DMCC, RAKEZ, IFZA, Meydan, etc.)
  • Government portals (FTA, MOE)
  • Banking institutions (where authorized)
  • Public databases
  • Client-authorized representatives

4. Purpose of Data Processing

We process personal data for the following purposes:

4.1 Service Delivery

  • Accounting and bookkeeping
  • Statutory and internal audits
  • Corporate tax advisory and filing
  • VAT registration and compliance
  • AML compliance advisory
  • Business setup and licensing support
  • CFO and financial consultancy services

4.2 Legal & Regulatory Compliance

  • FTA filings
  • Corporate tax returns
  • ESR reporting
  • UBO declarations
  • AML KYC and CDD procedures
  • Statutory audit documentation

4.3 Marketing & Business Development

  • Responding to inquiries
  • Contacting potential clients
  • Sending newsletters or updates (where consent is provided)
  • Measuring advertising effectiveness
  • Improving website and marketing performance

4.4 Internal Business Operations

  • Record keeping
  • Risk management
  • Fraud prevention
  • Quality assurance
  • Staff training and compliance monitoring

5. Legal Basis for Processing

We process personal data based on one or more of the following:

  • Consent provided by the data subject
  • Performance of a contract
  • Compliance with legal obligations
  • Legitimate business interests
  • Regulatory requirements imposed by UAE authorities

6. Data Sharing and Disclosure

We do not sell or rent personal data.

We may share personal data with:

  • Federal Tax Authority (FTA)
  • Ministry of Economy (MOE)
  • UAE Courts or law enforcement authorities
  • Free zone authorities
  • Banks and financial institutions
  • Professional advisors
  • IT and cloud service providers
  • Marketing analytics platforms

All third parties are contractually obligated to protect data confidentiality and security.

7. International Data Transfers

Where required, personal data may be transferred outside the UAE to trusted service providers. In such cases, we ensure:

  • Adequate data protection safeguards
  • Contractual confidentiality clauses
  • Compliance with applicable data protection laws

8. Data Security Measures

We implement appropriate technical and organizational measures including:

  • Secure cloud storage
  • Access controls and authentication systems
  • Encrypted communications
  • Restricted employee access
  • Confidentiality agreements
  • Secure document retention procedures

As licensed auditors and tax agents, we adhere to strict professional confidentiality standards.

9. Data Retention

We retain personal data:

  • For the duration of the client engagement
  • As required by UAE tax laws (minimum statutory retention periods)
  • For AML and audit documentation compliance
  • For legal defense or dispute resolution purposes

After expiration of retention periods, data is securely destroyed or anonymized.

10. Your Rights Under UAE Law

Subject to applicable law, you may have the right to:

  • Request access to your personal data
  • Request correction of inaccurate information
  • Request deletion (where legally permissible)
  • Withdraw consent
  • Object to processing
  • Request restriction of processing

To exercise these rights, please contact:

📧 info@alqca.com

We may request verification of identity before processing such requests.

11. Cookies Policy

Our website uses cookies to:

  • Improve functionality
  • Analyze traffic
  • Personalize user experience
  • Track advertising performance

You can control cookies via browser settings. Disabling cookies may impact website functionality.

12. Confidentiality & Professional Obligations

As a licensed auditing and tax firm in the UAE, AlQaisar is bound by:

  • Professional ethical standards
  • Auditor confidentiality requirements
  • Tax agent confidentiality rules
  • AML reporting obligations

Client information is handled with the highest degree of professional care and discretion.

13. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for their privacy practices or content.

14. Updates to This Policy

We reserve the right to update this Privacy Policy at any time. Updates will be published on this page with a revised “Last Updated” date.

15. Contact Information

AlQaisar Chartered Accountants LLC
United Arab Emirates
Email: info@alqca.com
Website: www.alqca.com

For privacy-related inquiries, please contact us via email.